Watch how Ideagen Mail Manager eliminates filing overhead whilst maintaining audit trails automatically. We'll demonstrate exactly how teams achieve measurable productivity gains through intelligent email management.
Email management solutions for comprehensive Outlook organisation
Your inbox shouldn't be where project communications disappear.
Ideagen Mail Manager transforms email management from scattered archives into organised, searchable workflows that actually work for busy teams. Information retrieval becomes instant whilst critical emails stay accessible and audit trails maintain themselves.
Overview
Comprehensive email management
Email drives business, yet important messages sink deeper into cluttered inboxes daily. That contract approval from last month sits buried under hundreds of new messages whilst client feedback lives somewhere in personal folders. When regulators ask for communication records, the scramble begins.
Monday's urgent email becomes Wednesday's frantic search. Professionals spend hours weekly hunting for information that should take seconds to find. Ideagen Mail Manager transforms these scattered communications into organised workflows within Microsoft 365 where information stays accessible and compliance happens without manual intervention.
Solution
Intelligent approach to business email management
Ideagen Mail Manager automatically categorises, archives and makes communications searchable organisation-wide. Email becomes connected workflows, where correspondence and approvals form organised, auditable architecture. With 2,500+ companies and over 70,000 users globally, this approach delivers proven results.
Architecture firm Gensler chose Ideagen Mail Manager after multiple vendor solutions were tested by 200 staff across multiple solutions. Teams transform manual processes into automated organisation that scales—saving up to 2 hours daily on email management.
Challenge
Lost information and search inefficiency
You remember the email existed but not where it lives.
Ideagen Mail Manager's advanced search understands context beyond keywords—search by subject, body, attachment name, even meeting location. When words are misspelled, the tilde character handles that smoothly. Teams retrieve project emails in seconds because the system knows relationships between projects, clients and deadlines.
Challenge
Compliance and audit trail risks
When auditors ask for communications regarding specific projects, those emails sit scattered across dozens of inboxes.
Ideagen Mail Manager captures everything in .eml and .msg formats for enduring access. Generate compliance reports in minutes with every communication preserved and instantly retrievable.
Challenge
Email filing complexity and time waste
Should you file under client name, project or date? These decisions drain productivity across hundreds of emails.
Ideagen Mail Manager's prompt and predict feature learns your filing habits, suggesting perfect locations on the fly. Emails file themselves to SharePoint, OneDrive or Ideagen Collaboration Portal. Employees at Global engineering firm Arup save up to 2 hours daily through automated filing.
Challenge
Information silos and team collaboration
When colleagues leave, their email knowledge typically leaves with them.
Ideagen Mail Manager ensures project histories remain accessible to authorised team members. Files saved to shared folders stay accessible to all project members, keeping knowledge with the organisation.
Challenge
Risk management and dispute resolution
When contract disputes require every email from years past, you need them instantly accessible.
Ideagen Mail Manager makes this possible without hunting through accounts or hoping emails weren't deleted—just complete records when you need them most. Assisted filing categorises based on content, sender and criteria, ensuring nothing important ever gets lost.
See Ideagen Mail Manager in action
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